Capital Rail Systems Data Ownership Policy
Effective Date: August 14, 2026
Version: 1.1
1. Customer Data Ownership
Except as otherwise agreed in writing, customers retain ownership of the
information they submit to the Capital Rail Systems platform.
This may include:
- Asset records.
- Inspection records.
- Defect information.
- Photographs.
- Attachments.
- Comments and notes.
- Customer-specific documentation.
2. Capital Rail Systems Ownership
Capital Rail Systems retains ownership of the software platform and proprietary
technology used to provide the Services, including:
- Source and object code.
- Application architecture.
- Database structures.
- User interfaces and layouts.
- Software workflows and functionality.
- Reporting systems and templates.
- Documentation and training materials.
- Capital Rail Systems branding.
3. License to Process Customer Data
Customers grant Capital Rail Systems the limited rights necessary to host,
process, copy, transmit, display, back up, and otherwise handle customer data
for the purpose of providing and supporting the Services.
4. Generated Reports
Customers may use reports generated from their own data for their legitimate
business purposes.
Capital Rail Systems retains ownership of the software, report-generation
technology, layouts, templates, and proprietary functionality used to generate
such reports.
5. Aggregated and De-Identified Information
Capital Rail Systems may use aggregated or de-identified information that does
not reasonably identify a customer, user, or specific confidential record to
understand system performance, improve the Services, develop features, and
analyze usage trends.
6. Export and Retrieval
Customer access to exports and data retrieval may depend on the features included
with the applicable subscription or written customer agreement.
7. Termination
Data handling following account termination will be governed by the applicable
Terms of Service, customer agreement, retention requirements, legal obligations,
and technical backup practices.